Privacy Policy for Registered Artists
Last updated: [insert date]
This Privacy Policy explains how [Company Name] (“we”, “us”, “our”), registered in the United Kingdom at [address], collects and uses personal data provided by artists, bands, or their representatives (“you”) when you purchase our promotional services and submit materials for an artist profile on [Platform Name] (“the Platform”).
1. Data We Collect
- Contact details: name, email address, and any other details you provide on the submission form.
- Artist profile content: biography, links (e.g. Spotify, Apple Music, Instagram, YouTube, TikTok, SoundCloud), and promotional image(s) you supply for your profile.
- Payment information: payments are processed securely through third-party providers (e.g. Stripe, PayPal). We do not store your card details.
- Correspondence: any emails or messages you send us regarding your profile.
2. How We Use Your Data
We use your data for the following purposes:
- To create, publish, and maintain your artist profile on the Platform.
- To contact you about your profile, including updates, corrections, or removals.
- To process payments for our services.
- To comply with legal and regulatory obligations.
We do not use your data for advertising to third parties and we do not sell your information.
3. Legal Basis (UK GDPR)
We process your personal data on the following bases:
- Contract – to provide the services you have purchased.
- Consent – for displaying and promoting the content you supply (bios, images, links).
- Legal obligation – for financial record-keeping required by UK law.
4. Sharing Your Data
We only share your data with:
- Payment processors (e.g. Stripe, PayPal) for secure payment handling.
- Service providers (such as web hosting companies) who help us operate the Platform.
- Regulators or authorities where required by law.
We do not share your personal data with advertisers or unrelated third parties.
5. Data Retention
- Contact details and correspondence are retained for as long as your profile is active, and up to six years afterwards for accounting and legal purposes.
- Payment records are retained for six years in line with UK tax law.
- Profile content (bios, links, images) is kept on the Platform until you request removal or until the service ends.
6. Your Rights (UK GDPR)
You have the right to:
- Access your personal data.
- Request correction of inaccurate data.
- Request erasure of your data (“right to be forgotten”).
- Restrict or object to the processing of your data.
- Request data portability (a copy of your data in a usable format).
To exercise any of these rights, please contact us at [insert contact email]. We will respond within one month, or within up to three months if your request is complex (you will be notified if more time is required).
7. Children and Under-18s
We do not knowingly collect data from artists under 16 without parental or guardian consent. If you believe we have published such data in error, please contact us immediately.
8. Data Security
We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.
9. International Transfers
Your data is stored and processed in the United Kingdom. If we use service providers outside the UK, we will ensure appropriate safeguards are in place (such as UK adequacy regulations or standard contractual clauses).
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new “Last updated” date.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us at: [insert contact email].
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK data protection authority, if you believe your data has been mishandled.